Conditions of Engagement

1999 Edition Contents

Introduction ||  Part 1: General || Part 2: Basic Services
Part 3: Fees for Basic Services || Part 4: Other Services
Part 5: Abandoned works || Part 6: Reimbursables

NOTE:  It is advisable to read clauses in the context of the Section as a whole in which they appear and essential to read sub-clauses in conjunction with the main clause to which they are related.


Part 4: Other Services

4.00 THIS PART DESCRIBES OTHER SERVICES WHICH MAY BE PROVIDED BY THE ARCHITECT.

4.01 TOWN PLANNING

4.01.01 Fees for town planning work shall be in accordance with the professional charges of the Trinidad and Tobago Society of Planners.

4.02 QUANTITY SURVEYING, VALUING & SURVEYING

4.02.01 Fees for preparing bills of quantities, valuing works executed where no quantity surveyor is employed, valuation of properties and other surveying work not described elsewhere in these Conditions, shall be in accordance with the Professional Charges of the Institute of Surveyors of Trinidad and Tobago.

4.03 LANDSCAPE DESIGN

4.03.01 Fees for landscape design executed under separate landscape contracts shall be charged on a time basis or as agreed.

4.04 BUILDING SURVEYS & STRUCTURAL INVESTIGATIONS

4.04.01 Fees for preparing schedules for dilapidations and negotiating them on behalf of land-lords or tenants; taking particulars on site, preparing specifications for repairs of restoration work, inspecting their execution shall be charged on a time basis or as agreed.

4.04.02 Fees for making structural investigations, the limits of which shall be clearly defined and agreed in writing, such as are necessary to ascertain whether or not there are defects in the walls, roof, floors, and drains of a building which may materially affect its life and value shall be charged on a time basis or as agreed.

4.05 SEPARATE TRADES CONTRACTS

4.05.01 Where there are separate contracts for each trade the fees shall be determined by prior written agreement and shall not be less than 25 per cent higher than the fee for the Basic Service.

4.06 INTERIOR DESIGN, SHOP FITTING AND FURNITURE DESIGN

4.06.01 Fees may be charged on a percentage or time basis for the following work.

(i) Special services, including the provision of special sketch studies, detailed advice on the selection of furniture, fittings and soft furnishings and inspection of making up such furnishings for interior design work executed under a special building contract or subcontract separate from that for other works on which the architect may be employed.

(ii) Works of a special quality, such as special shopfitting, fronts and interiors, exhibition design and similar works, including both the remodeling of existing shops and the design of new units, both independently and within the shell of an existing building irrespective of whether the architect is employed for shopfitting design only or the work forms part of a general building contract.

4.06.02 Payment for the design of mass-produced items of furniture may be by royalty, or by time charges and sale of copyright. Fees for the design of prototypes shall be either on a time basis or an advance on royalties.

4.07 BUILDING SYSTEMS AND COMPONENTS

4.07.01 For the development of building systems, fees may be agreed or an advance on royalties.

4.07.02 Payment for the design of mass-produced building components may be by royalty, or by time charges and sale of copyright. Fees for development work in connection with the design of prototypes shall be either on a time basis or an advance on royalties.

4.07.03 Where an architect recommends to an independent client the use of a building system or components on which he is receiving royalties, the client shall be so informed. The total architect's fees may be reduced to the extent of the royalties received.

4.08 LITIGATION AND ARBITRATION

4.08.01 For giving expert evidence, settling proofs, conferences with solicitors and counsel, attendance in court, at arbitrations, town planning inquiries, before other tribunals, services in connection with litigation, and for arbitration, fees shall be on a time basis.

4.09 CONSULTANCY

4.09.01 For acting as consultant architect, fees shall be on a time basis or as agreed.

4.09.02 Where an architect is retained to provide consultancy or other services on a regular or intermittent basis, annual retention fees may be charged, and where appropriate may be merged with subsequent percentage fees or time charges.

4.10 DEVELOPMENT STUDIES/PLANS

Fees shall be charged on a time basis or as agreed for the following:

4.10.01 Services where a client's initial statement of requirements requires a special service (such as operational research) before consideration of the brief and development of outline proposals.

4.10.02 Preparing outline development plans for any large building or complex of buildings which will be carried out in phases over a number of years.

4.10.03 Preparing a layout only, or preparing a layout for a greater area than that which is to be developed immediately.

4.11 SITES AND BUILDINGS

Fees shall be charged on a time basis or as agreed for the following:

4.11.01 Advising on the selection and suitability of sites, conducting negotiations concerned with sites or buildings.

4.11.02 Making measured surveys, taking levels and preparing plans of sites and buildings or existing buildings.

4.11.03 Making inspections, preparing reports or giving general advice on the condition of premises.

4.11.04 Work in connection with soil investigations.

4.12 RESEARCH

Fees shall be charged on a time basis or as agreed for the following:

4.12.01 Research where the development of a scheme design involves special constructional research, including the design, construction or testing of prototype buildings or models.

4.13 NEGOTIATIONS

Fees shall be charged on a time basis or as agreed for the following:

4.13.01 Negotiations other than routine submissions such as those arising from applications for outline and final planning from Town and Country Planning Division, Local Health Authority, City or Borough Council, Highways Division, Water and Sewerage Authority and all other Statutory Authorities or other building regulations approvals.

4.13.02 Providing information, making all applications other than those covered by the Basic Services, such as those including applications for licences, negotiations in connection with party walls, grant aids, Rights of Light and other easements, reservations and restrictions.

4.14 SPECIAL DRAWINGS

Fees shall be charged on a time basis or as agreed for the following:

Preparing any special drawings, models or technical information specially for the use of the client, or for Town Planning, Byelaw and Building Regulations approvals, for negotiations with landlords, adjoining owners, public authorities, licensing authorities, promotions or advertising and others.

4.15 FURNISHINGS AND WORKS OF ART

Fees shall be charged on a time basis or as agreed for the following:

4.15.01 Advising on the selection and suitability of loose furniture, fittings and soft furnishings, on the commissioning or selection of works of art, obtaining tenders and supervising their installation.